Academic Journal Management System

Features

Bring together the fundamental requirements of academic publishing in a single architecture.

End-to-End Workflow

Submission → Preliminary review → Peer review → Decision → Typesetting → Publication.

File Management

File collection with a dynamic file structure during the delivery process.

ORCID / Author Profile

ORCID linking, author records, referees and authorisation.

OAI-PMH & Metadata

Open archive with Dublin Core, Crossref-compliant DOI metadata production.

Issue & Archive Management

You can manage your accepted articles' volume-issue planning, publication and archiving processes.

Manuscript Presentation

Share manuscript-based metrics, metadata and author information pages, read, download and citation information.

APC Management

The option to collect article processing charges via virtual POS for journals that charge such fees

Integration with Data Collectors

Published articles are sent to academic data collectors via OAI, thereby increasing accessibility.

Reviewer Reports

You can combine all stages of the referee evaluation process and referee reports into a single PDF report.

DOI Integration

You can purchase DOIs automatically through the system or generate XML files compatible with your existing DOI integration.

Dynamic Authorisation

Separate authorisation support for each module for the editorial team.

Multi-Language Support

Article management and issue publishing support in eight different languages.

Our Journal Workflow

It can be customised according to your corporate processes, but it starts with a core workflow that complies with the ‘academic publishing standard’. It offers control mechanisms for universally compliant publishing principles, accountability, and ethical publishing support.

Delivery & File Checks

Templates, declarations, and file types are collected in a manner suitable for the journal.

Preliminary Review & Peer Reviewer Assignment

Subject area review and format review are followed by the assignment of a referee.

Reviewing & Deciding

Double-blind peer review, invitation/reminder, revision cycles and final decision are made.

Publication & Indexing

Issue planning, DOI metadata, OAI, archive and issues are published.

Cyclical Review Process

Circular architecture in the scientific evaluation process

Licence Packages

Our annual licence types tailored to your corporate needs

Manuscript Management Module

per year

64.25€

If you wish to remain on another system as your journal submission system and only manage the article management processes, you can purchase the Manuscript Management Module.

Manuscript submission
Peer review processes
Standard reports
APC management
All processes up to the publication stage

Request a demo

Journal Publishing Module

Tek Dergi

64.25€

If you wish to remain with another system for article management and only wish to run the journal submission processes, you can purchase the Journal Publishing Module.

Journal website
Issue publishing
Traditional or continuous publishing
Manuscript-based pages
Metadata sharing with OAI

Request a demo

Full Package

Tek Dergi

94.00€

If you wish to manage all processes from article submission to publication via BOQ, you can purchase this package.

Article submission
Peer review process
Article publication
Comprehensive reports
Process management

Request a demo

Frequently Asked Questions

Questions and answers regarding installation, processes, and integrations

A journal system is an integrated platform that enables the digital execution of article submission, peer review, editorial management, publishing and archiving processes. The entire publication process is managed in a transparent, traceable and standards-compliant manner.

After registering on the system, authors complete their submissions by adding the title, abstract, keywords and files to the system via the manuscript upload screen. The system ensures the process is initiated correctly by receiving all required files for submission.

Following the editor's preliminary assessment, the article is assigned to suitable reviewers. Reviewers complete the assessment form and upload their reports via the system. The process can be structured according to a single-blind, double-blind or open peer review model.

The system supports different publication policies such as traditional publishing or continuous publishing. DOI assignment, ORCID integration and licence management (Creative Commons, etc.) can be implemented.

Authors and editors can view the status of the article (pre-review, peer review process, revision, acceptance, etc.) instantly via the panel. All transaction history is recorded. All important stages are automatically notified to stakeholders via email.

The journal system is compatible with DOI, ORCID, Crossref, OAI-PMH, and metadata standards. This facilitates national and international indexing processes. It works fully compatible with data collectors. For journals indexed in TRDizin, the system generates an XML report with a single click, automatically transferring all articles from published issues.

Yes. All articles are archived within the system and made available for access along with bibliographic information such as issue, volume, and year. Content can be easily accessed through search and filtering features.

The system has a role-based authorisation infrastructure. Access and processing authorisations can be defined according to the roles of editor, reviewer and author. Users can access all different roles through the same account with a single account.

The system offers themes compatible with academic publishing from its theme pool. The journal logo, colour palette, page structure and content modules can be customised. If desired, custom development requests can provide design options tailored to your corporate identity (additional fees apply).

Technical support requests regarding the system can be submitted via the panel or by email. With its user-friendly design and over a decade of field experience, the system requires minimal technical support.

If you have a current DOI membership, the system will generate an automatic DOI XML that you can use here. If you do not have a DOI membership, the software offers you the option to purchase DOI on a per-item basis. You can purchase DOI for your past and new issues. Purchasing DOI on a per-item basis does not require a membership fee; you only pay for the DOI you purchase.

Contact

For further information and questions regarding the system, please contact us.

Pen Academic Co.

Corporate Communications

To get in touch with us!

info@penacademic.net
info@penpublishing.net

Telephone

+90 (532) 136 44 17

Address

Kütahya Tasarım Teknokent, Kütahya, Türkiye

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You can contact us by telephone on weekdays between 09:00 and 17:00; by email and instant messaging at any time of the day.

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End-to-end management software for Academic Journals

Features

Our Journal Workflow

Licence Packages

Frequently Asked Questions

Our Reference Journals

Contact

Features

Our Journal Workflow

Licence Packages

Frequently Asked Questions

What is a journal system and what does it do?

How do I submit an manuscript?

How does the peer review process work?

Which publication models does the journal system support?

How is the manuscript process tracked?

Is the system compatible with international indexes?

Are published manuscripts archived?

How are editor and reviewer authorisations granted?

Can the journal design and appearance be customised?

How is technical support and communication provided?

Can I obtain a DOI for published articles?

Our Reference Journals

Contact